We are looking for a highly organized and efficient administrative assistant to support our team with a variety of administrative tasks. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to handle multiple responsibilities in a dynamic environment.
Key Responsibilities…
Administrative Support:
Manage and coordinate schedules, including meetings, appointments, and travel arrangements.
Prepare, edit, and proofread correspondence, reports, and other documents.
Organize and maintain filing systems, both electronic and physical.
Handle incoming and outgoing communications, including phone calls, emails, and mail.
Assist with the preparation and processing of expense reports and invoices.
Office Management:
Maintain office supplies inventory and place orders as needed.
Oversee office equipment maintenance and coordinate repairs or service requests.
Ensure the office environment is clean, organized, and conducive to productivity.
Assist with onboarding new employees and organizing office events or meetings.
Customer and Client Interaction:
Greet and assist visitors, clients, and customers in a professional manner.
Manage and respond to inquiries or requests in a timely and courteous fashion.
Provide support for customer service or client-related tasks as needed.
Project Assistance:
Support various projects by conducting research, compiling data, and preparing presentations.
Coordinate with team members and departments to facilitate project execution.
Track project progress and assist with project documentation.
Data Management:
Enter and update data in spreadsheets, databases, or other management systems.
Generate reports and perform data analysis as required.
Ensure data accuracy and confidentiality.
Qualifications:
Proven experience as an Administrative Assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Familiarity with office management systems and procedures.
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Attention to detail and problem-solving skills.
Ability to handle sensitive and confidential information with discretion.
Preferred Skills:
Experience with project management tools and software.
Knowledge of basic bookkeeping or accounting principles.
Familiarity with CRM or ERP systems.
Bilingual abilities or proficiency in additional languages is a plus
