Job brief
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
What does an office assistant do
The ideal candidate will be a hardworking professional able to undertake a variety of office support tasks and work diligently under pressure.
This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Create and update records ensuring the accuracy and validity of information
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Resolve officerelated malfunctions and respond to requests or issues
Coordinate with other departments to ensure compliance with established policies
Maintain… trusting relationships with suppliers customers and colleagues
Perform receptionist duties when needed
Requirements
Proven experience as a backoffice assistant office assistant virtual assistant or in another relevant administrative role
Knowledge of backoffice computer systems (ERP software)
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problemsolving
Excellent written and verbal communication skills
Proficiency in MS Office
Skills
back-office assistant, virtual assistant, ERP software, time management skills