The Billing Assistant is a key position within our Finance Team that assists with the revenue cycle. The duty primarily involves the timely and accurate creation of invoices and following up with clients for approval and collection. The position may also assist with light accounts payable responsibilities as needed. Must be willing to learn our online accounting system (Unanet) and possess adequate Excel skills. Must have strong communication skills.
Responsibilities include but are not limited to:
Reports to Billing Manager
Post revenue and create invoices in our Unanet accounting system
Work with project managers to create cover letters for invoices
Gather expense receipts and scan to PDF when necessary
Create Excel reports as supporting documents for invoices when needed
Assemble invoice packages into PDF files
Work with project managers to review and approve invoice packages
Email and mail invoice packages to clients
Archive completed invoices in an online… repository
Audit rates and other client requirements for accuracy
Follow up with clients for payment approvals
Assists with month end and year end closing and audits as needed
Receive and process vendor invoices.
Assists in monthly credit card reconciliation
Minimum Qualifications:
Minimum 1 year general accounting experience
Knowledge of General Accounting Procedures
Experience, or willingness to learn and become proficient in the use of Unanet, Excel, Word, Outlook, SharePoint, One Note and any new ERP Solution
Respect Confidentiality
Attention to detail and accuracy
Ability to meet deadlines
Organization and prioritization
Work independently
Good Communication Skills
Team work
Problem solving Skills
Compensation to commensurate with experience with the pay band of $26 – $30/Hourly