Boutique virtual assistance agency looking for Virtual Executive Assistant/Board Liaison to serve female-identifying writers focused nonprofit organization located in Washington. You will perform various executive administrative tasks, including managing emails, scheduling meetings and making travel arrangements. A large part of this role will be working with a diverse board of directors with complicated schedules and very little time. A strong Internet connection is required, along with experience using communication tools like Zoom and Google Meet. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision within given deadlines. An understanding of how to take board meeting minutes is required.
Ideal candidates will have 3+ years of EA experience. Project management experience. Non-profit experience.
Responsibilities:
Respond to emails and phone calls
Schedule meetings
Book travel and accommodations
Manage a contact list
Manage projects
Prepare customer spreadsheets and keep online records
Organize client’s calendars
Perform market research
Create presentations, as assigned
Proactively address clients concerns
Provide customer service as first point of contact
Take board minutes
Attend leadership meetings with ED, take notes and send applicable action items
Skills:
Proven experience as an assistant working remotely or relevant role
Familiarity with current technologies, like desktop sharing, cloud services and VoIP Google Suite
Knowledge of online calendars and scheduling (e.g. Google Calendar, Calendly, etc)
Excellent phone, email and instant messaging communication skills
Excellent time management skills
Top-notch organizational skills
Passion for learning new/skills/platforms
Ability to excel in an autonomous environment
High school diploma required; additional qualifications as an Administrator or Executive Assistant are a plus
Previous experiencing assisting C-Suite executive or Executive Director (nonprofit)
Experience with boards and nonprofit clients/support critical for success in this position.
Availability for occasional travel to Washington ideal (2-3x/year)
Average of 30-35 hours/week – on call availability preferred
1099 contractor
Hourly compensation: $22-$29/hour DOE
Candidates with the ability to travel to Whidbey Island, WA 2-3 times/year HIGHLY PREFERRED
If unable to travel to Washington, fully remote opportunities are available with other clients!
