About the Role & Team
Do you have deep experience supporting a high-level executive? Can you interact with the most senior levels of management? If youre nodding your head, then an Executive Assistant position in Walt Disney Imagineerings Global Music Studio might be right for you…
Our Executive Support Professionals are highly-respected because their skills are quite simply, essential. Youd be a key member of a dynamic, fast-paced team that creates the music throughout our global theme parks, attractions, and resorts, and would work with some of the most creative, intelligent people in the business. Join us apply today!
This position currently reports to WDIs Global Music Executive and Executive Creative Director – Music.
What You Will Do
There will always be expense reports, travel planning, endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because thats what enables you to become a true partner. In addition to understanding your executives business — and business needs — inside and out, youll also need to develop deep knowledge of the leadership and workings of WDI and of related departments across the Disney enterprise. Every day as an Executive Support Professional is different! On any given day you might:
Handle a very busy calendar on behalf of your executive
Work with colleagues across TWDC and Imagineering, as well as with external composers, directors, musicians, and their offices
Review your leaders schedule to build-in time for things like thinking and traveling to their next meeting
Create global, multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
Schedule conference rooms, meetings and video chats
Assist other Music Team members with various administrative, departmental and office needs
Interface directly with other senior executives and their support teams
Handle very confidential, sensitive information
Draft letters and emails on behalf of your leaders, prep meeting/presentation materials
Assist with on-boarding new employees youll be the friendly face that newbies count on to answer all their questions, including some who are very senior in the organization
Manage large purchase orders and vendor contracts
Plan your executive’s involvement in large, high-profile events like premiers, product launches, off-sites and team-building activities
Plan group lunches, music showcases, and other gatherings
Required Qualifications & Skills
At least 3 years support of an executive in a corporate environment
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executives business
Ability to multi-task and prioritize deadlines/deliverables
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
A calm head and steady hand to deal with the unexpected
EQ skills to build bridges, forge alliances and encourage people to want to work with you
Complete reliability handling confidential, often highly sensitive information
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
Some flexibility in your schedule we value work/life balance, but help if travel support is needed out of office hours while executives are traveling
Very strong organizational skills and extreme attention to detail
A highly professional demeanor, positive outlook and a can-do attitude
Strong professionalism and discretion
Preferred Qualifications
Experience at The Walt Disney Company and/or experience working in a large public corporation
Experience working with Creative teams and executives
Familiarity and experience working with music related teams
Excellent knowledge of MAC or PC computer from which you will work
Education
Required: High school diploma
Preferred: BA/BS or equivalent preferred
The hiring range for this position in Glendale, California is $63,400.00 to $85,000.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidates geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered