Job Overview
We are seeking an enthusiastic virtual assistant to provide administrative support to our team while working remotely. As a Virtual Assistant at No Typical Moments, you will perform various administrative tasks, including answering emails, scheduling meetings and managing certain workflows within the business. For this role, a strong Internet connection is required as well as the ability to handle administrative projects and deliver high-quality work under minimum supervision. This person will ideally have a roster of other virtual assistant clients/projects that they manage alongside this role. If you are aligned with our mission and see your unique skills fitting into this position, go ahead and fill out our application.
Responsibilities:
Responding to emails and phone calls
Scheduling meetings
Attends meetings and takes minutes
Organizing managers calendars
Organizing presentation materials, as assigned
Managing Team Birthday Notices
Managing thank you cards for new clients, podcast guests, referral partners
Writing and Editing Weekly Podcast Episodes
Monthly Newsletter Sending
LinkedIn Newsletters
Handling Podcast Communications with Contractors
Preparing, formatting and editing a range of documents
Providing customer service as first point of contact
Designing/formatting case studies
Manages company wide announcements for holidays
Maintaining Quarterly Survey and Client Gift Sending spreadsheets
Qualifications:
Proven experience as a Virtual Assistant or relevant role
Available and checking email throughout the work day, is flexible, and is able to be available for prompt follow up for time sensitive emails and scheduling
Experience with word-processing software and spreadsheets (e.g. Google Drive, Google Sheets, Google Docs, MS Office)
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Excellent phone, email and instant messaging communication skills
Excellent time management skills
Excellent organizational skills including attention to detail and multi-tasking skills
Self-starter who is comfortable working in a virtual capacity and self-managing
Experience with Zoom and TeamworkPM software a plus
Qualities valued at No Typical Moments:
Integrity – Honesty and authenticity
Punctuality and Professionalism
Willingness to be collaborative
Life long learner
Take initiative / proactive
Reliable
Problem Solvers
How to know if you are a good culture fit…Can you say yes to the following?
Both personal and professional development are important to you.
You want to make a difference in the world.
You value diversity.
You arent afraid to step outside of your comfort zone.
You are passionate about working in a team and as a team.
You believe digital marketing is a way to impact humanity positively.
You value redefining business and value impact over profit.
You value being surrounded by a great network.
Job Type: Contract
Pay: From $20.00 per hour
Expected hours: 5 15 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
Monday to Friday
Work Location: Remote