Responsibilities:
Manage leadership team’s personal calendar, work calendar and inbox
Manage founders correspondence, such as writing and editing emails, drafting memos and preparing communications on the founders behalf…
Book travel
Help organize fun team building events + offsite
Moderate Instagram Lives and other livestreams on social media
Act as gatekeeper and escalate relevant information to leadership team as needed
Manage meeting weekly team meetings (including agendas and minute-taking)
Help keep websites up to date (no coding experience required)
Some reporting
40% of this role is personal assistant support for founder
Support Director of Operations and Customer Service lead with admin tasks
Send invoices
Help coordinate a move
Help organize asana tasks for leadership team
Important: This form is required to be considered:
Please complete the application and submit video via this link: https://zivamed.typeform.com/to/mkXHafEj
Requirements
2-3 years of relevant administrative experience
Ability to take initiative and work effectively with minimal supervision
Extreme attention to detail and ability to treat confidential information with appropriate discretion
Excellent written and verbal communication + interpersonal skills
Time management and ability to meet deadlines
Problem-solving and decision-making skills
Proficient in systems like G Suite, Microsoft Office, Asana project management, etc.
Must be self-motivated, detail-oriented and very organized
Flexible schedule — role requires some evening/weekend work
Nice to Have
Experience using a CRM (especially Infusionsoft/Keap)
Events management skills
Eye for graphic design and experience using Canva
Ability to and interest in managing Founders personal social media presences
Job Type: Part-time
Pay: From $15.00 per hour
Expected hours: 20 25 per week
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Tuition reimbursement
Schedule:
4 hour shift
Monday to Friday
Weekends as needed
Supplemental pay types:
Bonus opportunities
People with a criminal record are encouraged to apply
Work Location: Remote
